Purchasing & suppliers
Purchasing management software
- Purchase orders
- Automated reordering
- Invoice control
Purchasing management software takes procurement from the request to the purchase order through receipt and invoice control. In Odoo, purchasing is linked to inventory and accounting: a below-threshold stock level can propose the order, receipt updates stock, and the order-receipt-invoice match reduces errors.
What purchasing management software is
It's the system that runs procurement: it gathers requests, manages requests for quotation to suppliers, issues purchase orders and follows receipts and invoices. Linked to inventory, it knows what's missing and proposes reorders; linked to accounting, it aligns orders, delivery notes and invoices, cutting errors and maverick spend.
From request to supplier invoice
Every step stays linked to the purchase order.
- 01
Purchase request
The need arises from an internal request, an inventory reordering rule or a manufacturing order.
- 02
Request for quotation (RFQ)
Send the request to one or more suppliers and compare prices and lead times before deciding.
- 03
Purchase order
The accepted RFQ becomes a purchase order, with agreed prices, quantities and terms.
- 04
Goods receipt
On delivery you record the receipt, even partial, and inventory stock updates automatically.
- 05
Invoice control
The match between order, receipt and supplier invoice highlights discrepancies before posting.
What Odoo's purchasing handles
The features we most often configure for SMEs.
Multi-supplier RFQ
Send requests to several suppliers and compare prices and times before issuing the order.
Supplier price lists
Prices, lead times and preferred suppliers for each item, to buy on the best terms.
Orders & receipts
Purchase orders generate warehouse receipts, even partial, with always-current status.
Order-receipt-invoice match
The three-way match flags discrepancies between what you ordered, received and were invoiced.
Automated reordering
The warehouse's minimum-stock rules propose purchase orders when needed.
Supplier performance
Statistics on prices, punctuality and volumes to choose suppliers on data, not gut feel.
Email and Excel vs integrated purchasing
What changes between running purchasing by email and having it in the suite.
| Email and Excel | Integrated purchasing (Odoo) | |
|---|---|---|
| Orders | Scattered across emails and attachments | Tracked with status and history |
| Reordering | From memory, with stockouts | Proposed by stock rules |
| Receipts | Not aligned with the warehouse | Update stock automatically |
| Supplier invoices | Checked by hand, error-prone | Order-receipt-invoice match |
| Suppliers | Assessed by gut feel | Chosen on real statistics |
Connected to inventory, manufacturing and accounting
Purchasing doesn't live alone: a below-threshold stock level or a manufacturing order triggers a purchase proposal; receipt updates the warehouse; the supplier invoice, once checked, gives rise to the accounting entry. It's the same shared data, so whoever buys, produces and keeps the books works on the same figures.
Who it's for
Businesses with many suppliers
Those buying from several suppliers who want to compare offers and keep orders and receipts under control.
Manufacturing and assembly
Businesses that must procure components in time to avoid stopping production.
Trade and distribution
Those reordering constantly who want to avoid stockouts and maverick spend.
Frequently asked questions
Frequently asked questions about purchasing software
What's good purchasing software for an SME?
For most SMEs an integrated purchasing system with inventory and accounting is best, so reordering is stock-driven and receipts update stock. Odoo covers RFQ, orders, receipts and invoice control; Gitogi configures it around your procurement process.
How does supplier invoice control work?
Odoo matches order, receipt and invoice (three-way matching) and flags discrepancies before posting, so you pay for what you actually ordered and received.
Is reordering automatic?
The warehouse's minimum-stock rules can propose purchase orders when the level drops; the proposal stays under your control, not a forced purchase.
Does it connect to inventory and manufacturing?
Yes. Receipts update stock and manufacturing orders needing components can trigger the related purchase proposals, on the same platform.
How much does Odoo's purchasing cost?
Prices and editions are on odoo.com. Gitogi does not resell licences: we handle process analysis, supplier and rule configuration, migration and training. For an estimate, get in touch.
Can I start with purchasing and add more?
Yes. You can activate purchasing and inventory and add manufacturing, sales or accounting when needed, on the same platform.
Related processes
The same software also runs these processes
Warehouse management
Real-time stock, locations, lots and shipping, connected to sales and purchasing.
Learn moreManufacturing management
Bills of materials, manufacturing orders and shop-floor progress in one flow.
Learn moreMaintenance management
Preventive and corrective maintenance of machinery and assets, with full history.
Learn moreQuality control
Control points, tests and non-conformities built into manufacturing and inventory.
Learn moreFrom the field
When stock figures don't add up: quantities, locations and batches
Your system says it's in stock. The shelf says otherwise. How we investigate stock discrepancies and put reliable movement records, adjustments and batch tracking in place.
Read the caseChemicals distribution: traceability from supplier to delivery
Raw materials and chemicals: we guide you through a representative scenario, tracing batches from supplier to warehouse to delivery, with linked documents.
Read the casePurchasing under control, no surprises
Tell us how you handle orders and suppliers today: together we'll see how to configure Odoo's purchasing to reorder at the right time and control invoices.
Updated June 2026
Odoo is a registered trademark of Odoo S.A. Gitogi is an Official Odoo Partner and handles analysis, configuration, data migration and training.