AI integration
We integrate AI into your existing systems
In 4-12 weeks, with technical documentation and testing on your data.
We add AI where it is useful: searching company documents, automating document preparation and assisting with business workflows. We work with your existing systems, provide technical documentation and involve the people who will use the tools.
Fig.01 — AI Integration · Gitogi
- AI Knowledge Base
- AI Document Automation
- AI assistants for business workflows
- AI within Odoo and existing systems
What is AI integration for businesses?
AI integration adds artificial intelligence capabilities to the systems your business already uses, so they can perform specific tasks within your existing workflows. We deliver these integrations with testing on your data and technical documentation. Data is processed within the European Union.
What we do
Four concrete capabilities we integrate into your existing systems.
AI Knowledge Base
Ask questions in everyday language about procedures, policies, contracts and customer responses. AI retrieves information from your company documents and cites its sources so you can check the answers.
Typical duration: 6–10 weeks. Output: AI knowledge base with admin dashboard + integration with your existing systems.
AI Document Automation
Document templates populated with data from your workflow. Contracts, quotations and customer responses — AI prepares a draft for you to review before use. The aim is to reduce time spent per document; how much time you save depends on the process, and we estimate it during scoping.
Typical engagement: 4-8 weeks. Output: 5-10 active templates + integrated AI assistant + approval workflow.
AI assistants for business workflows
Assistants connected to your business data and workflows: answering questions about orders, stock levels and case files, or preparing drafts for a person to review before use.
Duration: agreed during scoping. Output: assistant integrated into workflows + technical documentation + user support.
AI within Odoo and existing systems
We connect AI to Odoo and the other systems you use. Bespoke modules and integrations bring AI into your business workflows using your existing infrastructure.
Duration: agreed during scoping. Output: AI connected to Odoo and the relevant systems + tested integrations + technical documentation.
How we work
A linear path in 4 phases. Precise timing after the scoping workshop.
Analysis & Architecture
Scoping workshop with stakeholders. Mapping current processes and identifying where to intervene. Technical architecture and choice of tools, exclusively within the EU. Privacy assessment and a preliminary DPIA if needed.Development & Usage Rules
Iterative development with weekly reviews. Integration with existing systems, activity logging and configuration of usage rules. Testing with your actual business data.Deploy & Train
Production deployment with monitoring. Support for the people using the system. Technical documentation to help you operate and maintain it.Post-deployment
An optional monthly retainer for support after deployment: ongoing monitoring, tuning and extensions. We agree changes based on how the system is used and what your workflows need.
The commitments we make to you
In the scoping workshop we clarify what our work will involve, so the project starts with a shared understanding.
We don't rebuild software that already works
If your bespoke management system works, we keep it and add AI where it creates value. We avoid rebuilding it from scratch just to 'modernise' it and waste your resources.
We deploy AI only on data of known origin
Before deployment we establish who the data controller is, what the legal bases are and where the data is stored. Without these answers, we don't proceed. It's not bureaucracy — it's the difference between a deploy that survives an audit and one that doesn't.
We don't sell "generic AI"
We don't build "the AI chatbot" without knowing what purpose it actually serves. Every function we integrate must have a measurable use case and success indicators defined before the project starts.
We don't make you dependent on us
Every deployment includes complete technical documentation, access to any bespoke code and training for your in-house team. We want you to be able to maintain the system without us. Our mission is your autonomy.
Synergies with other Gitogi services
AI changes the content of the work, not just the tools it is done with. For it to have a real effect, the organisation has to evolve alongside it: that is what we call transformative intelligence.
AI Integration + Bespoke Software
AI Integration + Odoo
AI Integration + The AIRA Method
from the field
Illustrative scenarios: where AI could fit into your workflow
Find answers in company documents without chasing colleagues
Representative scenario: an assistant for company documents, with sources you can check, access controls and answers that still need scrutiny. Data processed in the European Union.
Orders, delivery notes and invoices: from data entry to review
A representative distribution and manufacturing scenario: AI prepares drafts from orders, delivery notes and invoices, with ERP checks and human review before entry.
Forecasting demand instead of chasing it
A representative scenario: testing forecasts from ERP data against your current method. The pilot runs for eight weeks; wider use depends on the results.
Where to start
Every AI integration project is different. Tech stack, available data, regulatory constraints of your sector — everything changes the design. That's why we don't publish fixed price lists. The scoping workshop is free and takes place online over 1–2 hours. We figure out together if it makes sense, identify the approach, give you a precise proposal with timing and investment.
Request a scoping workshopFrequently asked questions
The questions we are asked most often about AI integration
How long does an AI integration project take?
As a guide, an AI integration project with us takes 4–12 weeks. The timeline depends on the systems involved and the condition of your data. The work includes testing with your data and technical documentation.
FAQ 01 / 6
Will my business data leave my systems if I use AI?
That depends on how the integration is built and which systems receive the data. We process data within the European Union, but that does not mean it stays within your own systems. Your project needs to establish what data is transferred, who receives it, how it is used and how long it is retained.
FAQ 02 / 6
Do I need to replace my existing business software to use AI?
Not necessarily: Gitogi starts with the systems you already use. Whether an integration is feasible depends on the data those systems make available and how they can connect to other applications.
FAQ 03 / 6
How do I know whether AI would actually help my business?
The way to assess AI is to test it on a specific task using your own business data. We include this testing in our integration work. To judge the outcome, you need to define what would make the integration useful, such as removing a manual step or making information easier to find.
FAQ 04 / 6
Who checks whether the AI's output is correct?
Responsibility for checking the output should sit with someone who understands the process and can assess the results. Gitogi includes testing with your data and technical documentation. The project needs to establish where human review is required and how errors should be handled.
FAQ 05 / 6
How much does it cost to integrate AI into my business systems?
The cost depends on your existing systems, your data and any industry-specific requirements. That is why we do not publish a price list for AI integration. Estimating the work starts with defining the task and the systems the AI needs to connect to.
FAQ 06 / 6
Systems in the EU, audit-ready
Our AI systems run on AWS Bedrock using EU inference profiles in the Milan region, with no fallback processing or data transfers outside the EU. An audit log records which model generated each response, giving you a verifiable answer whenever you’re asked where a result came from.