Subscriptions & recurring revenue
Subscription management software
- Recurring billing
- Renewals & cancellations
- MRR & churn metrics
Subscription management software runs recurring revenue: plans, periodic billing, renewals and cancellations. In Odoo, subscriptions are linked to accounting and CRM: the periodic invoice is generated automatically per the plan, and MRR and churn metrics are always under control.
What subscription management software is
It's the system that runs recurring revenue: it defines plans, issues periodic invoices, manages renewals, upgrades and cancellations, and measures the metrics typical of the subscription model. When integrated with accounting, each recurring invoice posts automatically; when linked to the CRM, you know the customer and their history.
From plan to renewal
Periodic billing runs on its own per the plan.
- 01
Plans & price lists
Define plans with price, frequency, free trial and renewal terms.
- 02
Activation
The subscription is created from an order or the portal, with the customer linked to the CRM.
- 03
Recurring billing
Periodic invoices are generated automatically per the plan and post to accounting.
- 04
Renewals & changes
Renewals, upgrades, downgrades and cancellations are managed, including from the customer self-service portal.
- 05
Metrics
MRR, contract duration and churn rate in dashboards, to understand business health.
What Odoo's subscriptions handle
The features we most often configure for SMEs.
Plan templates
Configurable prices, frequency, trials and renewal rules for each plan.
Recurring billing
Periodic invoices are generated automatically per the plan, linked to accounting.
Self-service portal
Customers view their subscription and can change or cancel it from the portal.
Failed-payment handling
Reminders and failed-payment handling (dunning) to reduce losses.
MRR & churn metrics
Monthly recurring revenue, duration and churn in always-current dashboards.
Linked to CRM & accounting
Customer, history and invoices on the same database, with no double entry.
Manual invoices vs integrated subscriptions
What changes between invoicing fees by hand and managing subscriptions in the suite.
| Manual invoices / sheet | Integrated subscriptions (Odoo) | |
|---|---|---|
| Billing | Recreated each period by hand | Automatic recurring per the plan |
| Renewals | From memory, with missed deadlines | Managed with status and alerts |
| Failed payments | Hard to track | Reminders and dunning |
| Metrics | Computed separately | MRR and churn in dashboards |
| The customer | Disconnected from the CRM | Single history with the CRM |
Recurring revenue linked to the books
Subscriptions don't live alone: they're created from an order or the portal, the customer lives in the CRM, the periodic invoice posts to accounting and payments reconcile. It's the same data linking sales, customers and books, so you always know how much your recurring revenue is worth and where to act.
Who it's for
SaaS and subscription services
Those selling software subscriptions or recurring services who want automated billing and metrics.
Maintenance and contracts
Companies with maintenance or support contracts on a periodic fee.
Memberships and communities
Businesses with recurring membership or association fees to manage and renew.
Frequently asked questions
Frequently asked questions about subscription management software
What's good subscription management software for an SME?
For recurring-revenue businesses an integrated system with accounting and CRM is best, so periodic billing is automatic and metrics are reliable. Odoo covers plans, recurring billing, renewals, portal and MRR/churn; Gitogi configures it around your model.
Is recurring billing automatic?
Yes. Periodic invoices are generated automatically per the plan (price and frequency) and post to accounting, without recreating them each month.
Does it connect to electronic invoicing and accounting?
Yes. Subscription invoices follow the same invoicing flow (including the Italian SdI) and post to accounting, on the same database.
Can I see metrics like MRR and churn?
Yes. Odoo shows monthly recurring revenue, contract duration and churn rate in current dashboards.
How much do Odoo's subscriptions cost?
Prices and editions are on odoo.com. Gitogi does not resell licences: we handle plan, recurring-billing, portal and metrics configuration, migration and training. For an estimate, get in touch.
How does it handle failed payments?
Odoo manages reminders and dunning on failed payments, to recover collections and reduce involuntary churn.
Related processes
The same software also runs these processes
CRM & customer management
Leads, opportunities and sales pipeline with activities and forecasts in one view.
Learn moreSales management
From quotation to order to invoice, with price lists, discounts and online signing.
Learn morePoint of sale
Retail and restaurant POS, even offline, with synced stock and takings.
Learn moreRental management
Date availability, deliveries and returns, deposits and delays in one flow.
Learn moreRecurring revenue under control
Tell us how you handle fees and renewals today: together we'll see how to configure Odoo's subscriptions linked to accounting and CRM.
Updated June 2026
Odoo is a registered trademark of Odoo S.A. Gitogi is an Official Odoo Partner and handles analysis, configuration, data migration and training.